Fivanto
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Features

Everything Fivanto does,
module by module.

15 modules that cover running a company end to end. Switch on only the ones you need — each works on its own and alongside the others, in a single account.

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HR · Time

Time tracking

Hours worked, without the hassle: start the timer or fill in the grid, and the reports write themselves.

  • Live timer — start and stop the clock per project, like in Clockify.
  • Weekly grid — log by time range or duration, grouped per project, with daily totals.
  • Targets per employee — “where do I stand today / this week” against the daily target.
  • Submit for approval — the week goes to the manager, with automatic reminders.
HR · Absence

Leave

Requests, approvals and balances in one flow, with Romanian public holidays built in.

  • Annual balances — annual leave, sick leave, unpaid; working days counted automatically.
  • Manager approval — with the “balance after approval” shown before you decide.
  • Team calendar — who is off and when, pending requests included.
  • Romanian public holidays — including Orthodox Easter and Whitsun, computed correctly each year.
Operations

Projects & clients

Projects with an hour budget and an assigned team, plus the clients you bill.

Free: 2 projects
  • Budgeted projects — allocated hours, own colour, consumption visible at a glance.
  • Clients — full tax details, company ID autofill from the tax register, Excel import.
  • Project assignments — you log time only where you are assigned; managers see everything.
  • Aggregated hours — hours logged per project, in real time.
Operations

Tasks & board

A team board that moves in real time, plus your own personal to-do list.

  • Live board — four columns with drag & drop; your teammates’ moves show up instantly.
  • Email on move — the author is notified when their task changes column.
  • Personal tasks — a private checklist with reminders at the hour you pick.
  • Priorities and deadlines — clear sorting, with the urgent ones highlighted.
Management

Dashboard & reports

Your company’s numbers at a glance — and the month’s reports, ready to pass on.

  • Overview — hours logged, assignments, attendance, active projects.
  • Time per person and per project — hours against target, with a coverage percentage.
  • Leave report — who took how much leave, and of which type.
  • Excel and PDF export — bilingual RO/EN headers, clean formatting, ready to file.
Finance · Compliance

Invoicing & e-Factura

You issue the invoice; Fivanto turns it into valid UBL XML and files it with the tax authority. No other software needed.

Free: 5 invoices / month
  • PDF + UBL 2.1 XML — RO_CIUS compliant, validated against the tax authority’s rules, with VAT broken down by rate.
  • Filing to the tax authority — OAuth connection per company, status tracked: sent, accepted, rejected.
  • Rejections explained — “what is wrong / what to fix” in plain language, then resend in one click.
  • Suppliers and e-Transport — incoming invoices from the tax authority and the rest of compliance, in one place.
Finance · HR

Payroll

You enter the gross salary; Fivanto computes everything and produces the payslips — with the D112 return data ready.

Free: 3 payslips / month
  • Pension / health / income tax — computed automatically from gross down to net pay.
  • PDF payslips — per employee, emailed automatically with every payroll run.
  • D112 return data — prepared from the payroll run, ready to file.
  • Employee self-service — everyone sees their own payslips, any time.
Finance

Expense claims

Your team’s expenses, receipt attached, approved by a manager and tracked through to reimbursement.

Free: 10 / month
  • Receipt attached — a photo or PDF on every expense, all in one place.
  • Manager approval — a clear flow, with no paperwork lost in a drawer.
  • Reimbursement status — see what has been paid and what is still outstanding.
  • Categories — travel, accommodation, entertainment; easy to report on.
Accounting

Accounting export

The month’s ledgers, ready to import into your accountant’s software — plus a portal built for them.

  • SAGA, WinMentor, ContabSQL — or generic CSV/XML, your choice.
  • Sales and purchase ledgers — prepared month by month.
  • “External accountant” portal — sees several companies from one account and switches between them.
  • Free invitation — your accountant joins at no cost, on their own dedicated seat.
Accounting

Tax filings

Your company’s filing calendar, with deadline alerts — nothing filed on the last day.

  • Obligations calendar — monthly, quarterly and annual, per company.
  • Deadline alerts — you are warned before it lapses, by email and in the app.
  • Archive — by company, month and year, easy to find again.
  • Mark as filed — tick off what you filed and keep the full history.
HR · Documents

Documents & certificates

Certificate requests move through a clear pipeline, and employee documents stay where they belong.

Free: 3 / month
  • Request pipeline — new → in progress → ready → delivered, with a notification at every step.
  • Everyday certificates — income, employment, seniority, medical; they reach the employee automatically.
  • Personal documents — sick notes, contracts, certificates; HR is notified on upload.
  • Personnel register — the company’s files in a single place.
Collaboration

File sharing

Send files to colleagues without email and without a USB stick — with a retention period you choose.

Free: 5 active
  • Drag & drop — Excel, Word, PDF, images or archives, up to 25 MB per file.
  • Several recipients — see who downloaded, and when.
  • 7/30/90-day retention — a bar shows how long the files still have.
  • Automatic clean-up — expired files delete themselves, every night.
Legal · Signing

Electronic signatures

From a drawn signature with an audit trail to a cryptographic PAdES seal — including with your own USB token.

Free: 3 signatures / month
  • Simple signature (eIDAS) — drawn or uploaded, with a certificate page: who, when, which hash.
  • Digital signature with .pfx — seal the PDF cryptographically (PAdES/PKCS#7) inside the app.
  • Signing with a stick or token — sign in Adobe, upload again, and Fivanto verifies it cryptographically.
  • Several signatories — roles (supplier/client), progress per signatory, email when complete.
Add-on

SMS notifications

The reminders that matter also arrive by SMS, not just by email and push.

Add-on
  • SMS reminders — timesheets, approvals, deadlines — straight to the phone.
  • On top of email and push — it adds to the existing channels, it does not replace them.
  • Useful in the field — for teams that are not at a desk all day.
Add-on

REGES-Online

Personnel documents reach REGES-Online automatically, with no manual steps.

Add-on
  • Automatic submission — personnel documents, straight to REGES-Online.
  • No manual steps — it hooks into the documents and payroll modules.
  • History — see what was submitted, and when.
+The platform

The foundation under the modules

Things you get with any module — built once, for the whole company.

Roles & permissions

Your own roles per organisation, with permissions ticked per module. Everyone sees exactly as much as they should.

Several companies

One organisation can hold several legal entities — invoice from any of them, with separate number series.

Romanian & English

The interface switches between RO and EN instantly — emails and notifications included.

Real-time notifications

Requests to approve, invoices rejected by the tax authority, files received — all in the bell, live.

Quick search ⌘K

A command palette takes you to any page or action in a few keystrokes.

Security taken seriously

Strict isolation per organisation, sessions with rotating tokens, sign-in rate limiting, GDPR.

No card · No installs · Free forever

Want to see it in action?

Start free and switch on the modules you need, or ask us for a walk-through on a real example.

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